Acting Operations Coordinator, Health Data Coalition

By Duncan JohnsonCareer Opportunities, News

Full-time Contract (1 year with possibility of extension), Victoria, BC

The Health Data Coalition (HDC) is seeking qualified candidates for the position of Acting Operations Coordinator to support the Enrolment Services Team and Operations Manager with overall coordination and implementation of the enrolment strategy and operations of the HDC.

The A/Operations Coordinator provides administration, scheduling, human resources support and financial management services. This position will join the team and work from the head office in Victoria, BC. The Health Data Coalition (HDC) currently has team members across the province working in a virtual office environment.

Reporting to the Operations Manager, the A/Operations Coordinator will work closely with the internal and external team members across the continuum of quality improvement support for physician office practice. The Coordinator has primary accountability for supporting the Enrolment Services team in achieving the enrolment goals of the HDC and will apply their administrative and project management skills on the operations side of the job.

The successful candidate will create and maintain strong working relationships with the Operations Manager, Director of Clinical Services, distributed enrolment team, the HDC executive team and the Board of Directors and Board Committees, to support efficient operations and ensure the administrative needs of the HDC are met.

As a member of our small organization, this position will play a key role as an ambassador for the reputation of the Health Data Coalition in daily interactions with physicians, vendors, partner organizations, researchers, government, post-secondary organizations and data contributors to the Health Data Coalition network.

If you enjoy an entrepreneurial work environment and are inspired by the challenge of applying your administrative experience and expertise to work with a distributed team, please explore this opportunity.

Please see the attached job description for more details about the job responsibilities and competencies of this position.

About the Health Data Coalition

The Health Data Coalition (HDC) is a physician-led data sharing initiative funded by the General Practice Services Committee (GPSC). HDC was established as a federal not for profit organization in April 2016 and after the successful launch of its new platform, is currently focused on expanding its EMR vendor and contributor base.

The HDC supports a learning health system and is designed to aggregate patient level data from individual physician practices, across disparate EMRs, and use it as a feedback mechanism to support self-reflective practice for the individual physician, evaluation of learning modules, small group peer learning, Division-led and provincial projects and BC Ministry of Health system planning and population metrics.

More than a technical platform, the HDC is about and built on relationships. Our growing team seeks to embody the values of service, learning, accountability and innovation. Learn more about us at

  • Annual salary commensurate with experience
  • Extended Health Benefits and matching RSP package
  • One-year initial employment contract, with possibility of an extension

 Please ensure that your cover letter and application clearly show how you meet the following qualifications:

Experience and Education Required:

  • Three to five years’ experience in office administration or campaign operations.
  • Proficiency in MS Office (MS Excel, Project, Word, Visio, PowerPoint and MS Outlook email and calendar tools)
  • A minimum of two years’ operational reporting experience, preferably using an outcome-oriented measurement and reporting framework.
  • Experience using a Customer Relationship (CRM) system or campaign software; Proficiency in Zoho would be an asset.
  • Experience supporting financial reporting

College degree or diploma in office administration, bookkeeping, communications, or health information science or related field

How to apply

Your cover letter and resume should clearly outline how you meet the educational, experience and skills requirements for this position.

We appreciate all interest in this position. Only those selected for an interview will be contacted.

Please cite the job posting name, and send your cover letter and resume by noon on April 26, 2019 to:

Christie Howatson
Operations Manager
Health Data Coalition